Operations and Admin Lead (part time)

At Graffiti, we work to nurture curiosity and creativity in all children and young people, listening to their voices and supporting them on their creative journey, through participation in the arts. 

We engage children and young people in theatre and arts experiences that give them hope for a better world. We advocate for, and support our artists and team, who are dedicated to collaborating with us to create this important work. We work to reach children and young people for whom theatre is unfamiliar and to support them to discover it as a way to express themselves.

Reporting to Niall, our Artistic Director/CEO and Lynn our Deputy Director, this new, part-time role (0.8 contract) is central to keeping things running smoothly behind the scenes—think finance operations, HR compliance, governance, and general day-to-day coordination. 

We’re looking for a new team member who shares our values and we are especially keen to hear from people with previous experience in similar roles, strong financial admin skills and a knack for juggling systems, deadlines, and details. 

If you’re someone who thrives in a busy, supportive, creative environment; if you have a love for creating colour coded spreadsheets; if you don’t crumble at managing the multiple fundraising budgets needed to run a charity, we’d love to hear from you.

About the Role

Title: Operations & Administration Lead

Schedule: 28 hours per week / 4 days per week (some flexibility on the scheduling can be mutually agreed within reason)

Location: Graffiti Theatre, Blackpool, Cork

Contract: Part-Time (0.8 Contract) as a member of the Executive Team. The initial 12-month contract will be offered in the expectation that it will continue past this period. 

Reports to: Artistic Director/CEO and Deputy Director

Role Summary: Responsible for day-to-day operational management, finance administration, HR compliance, and governance support, ensuring smooth organisational functioning and compliance. Reporting to the Deputy Director and CEO/Artistic Director.

Salary: €31,500 (€39,000 pro rata) per annum.  

Key Responsibilities

• Manage daily finance operations including payroll, invoicing, supplier payments, and cashflow monitoring.
• Administer HR compliance, contracts, office management, building safety, and health & safety duties.
• Support fundraising through grant budget prep, reporting, and compliance monitoring.
• Assist with Board meeting preparation, policy updates, and compliance reporting.
• Marketing support – website and social media maintenance/collation with content development from time to time to support the team’s capacity
• Manage health and safety compliance for our building and its users
• Work in tandem with the Deputy Director to ensure smooth operations of the organisation.

Skills and experience required

• Experience at senior level in a similar environment (arts/cultural sector experience desirable)
• Experience with payroll and accounting systems (e.g. Sage/Pastel or equivalent) 
• Strong financial operations knowledge including invoicing, expenses, cashflow and management accounts
• HR compliance, contracts management, and health & safety understanding.
• Excellent organisational and multitasking abilities with attention to detail.
• Effective communication and stakeholder liaison skills.
• Proficient in Microsoft Office/Google Suite and HR systems (Bright HR preferred).
• Communications experience is desirable but not essential, to support marketing e.g. social media content collation from team, and/or website management.

How to Apply

Send your CV and a covering letter which demonstrates your experience, suitability for the role, and your passion to support our mission and values to ideas@graffiti.ie by Friday 19th September at 6pm. Please title your email: Admin and Operations Lead. If you have any questions or want to have a confidential chat about about the role, prior to applying, please contact Lynn via ideas@graffiti.ie or give her a call on 021 439 7111.

Interviews will take place on Friday 3rd October. 

Graffiti is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.